AGENDA
Dear
Councillor
14th
May 2012
You
are hereby invited to attend a meeting of the above named Council to be held in
the Church Rooms, Woodbury, on Monday 14th
May 2012 at 7.30pm. The business
to be transacted at the Meeting is set out below.
*****************************************
Interests
Members are reminded of
their obligation to declare the existence and nature of any personal interests
they may have in any items to be considered at this meeting and to withdraw, if
it is a prejudicial interest, before any discussion takes place
*****************************************
1.
ELECTION OF
CHAIRMAN : To nominate a
Councillor to serve as Chairman and to receive the Chairman's Declaration of
Acceptance of Office
2.
ELECTION OF
VICE-CHAIRMAN: To
nominate a Councillor to serve as Vice-Chairman and to receive the
Vice-Chairman's Declaration of Acceptance of Office.
3.
ELECTION OF
MEMBERS TO COMMITTEES/WORKING PARTIES:
To confirm the following committees/working parties and their responsibilities
following the recent Administrative Review and to nominate and elect members to
serve on them. Also to discuss
briefly when and how often these groups will meet.
a. Estates
& Asset Management Committee/Working Party: The responsibilities of this
group will incorporate all assets of the Parish Council (including hedges,
trees, seats etc), other than play areas, allotments & Gulliford Burial
Ground: (6 members?)
b. Staffing,
Strategy & Policy Committee: The duties of this committee will
incorporate the work of tendering processes and procedures together with
responsibility for producing relevant policies, including risk assessments: (3
members?)
c. Standards
Committee: This committee will only meet when circumstances dictate it
necessary: (3/5 members?)
d. Gulliford
Joint Committee: The duties of the committee remain as previously – to
take responsibility for all aspects of the Gulliford Burial Ground in
partnership with Lympstone Parish Council: (3 members plus 1 outside
representative from each council - currently Cllrs Gooding, Murrin, Mrs Parkin
& Mrs Selley (Woodbury History Society).
e. Play
Areas Working Party: The duties of this group will incorporate everything
relating to play equipment & play surfacing, its management, maintenance
& repair etc but will not include trees/hedges/seats/grass cutting or any
other item falling under Estates & Asset Management: (6 members –
currently Cllrs Bricknell, Ray Brown, Gooding, Hoar, McGauley, Murrin, Perry)
f. Allotments
Working Party: The duties of this group include everything relating to the
management of the allotments - lettings, division of plots, strimming of paths,
water supply etc but do not include hedges/trees etc or any other item falling
under Estates & Asset Management: (3 members plus 2 representatives from the
management committee of allotment holders – currently Cllrs Glanvill, Gooding,
Hoar: Mr G Joyce & Mrs G Newton). The
new Woodbury Salterton allotments may require additional members to represent
them.
g. Civil
Contingencies Working Party: (4 members, currently Cllrs Gerdes, Hoar, Moss
& Mrs Parkin)
h. Periodic
internal auditing: Responsibility for periodic checking of the PC accounts
to satisfy insurance requirements – (1 member, currently Cllr Moss)
4.
APPOINTMENT OF
REPRESENTATIVES TO OUTSIDE BODIES:
a)
Woodbury Village Hall Committee
(1 member – currently Cllr Brown)
b) Ring & Ride
Committee
(1 member – currently Cllr Gerdes)
c) Airport Consultative
Committee
(1 member – currently Mr R Bartlett)
d)
Oil Mill Lane Residents’ Association
(2/3 members – currently Cllrs Bricknell &
Gerdes)
e) Crealy Liaison
Committee
(1 member – currently Cllr Gerdes)
f) Exe Estuary
Management Committee
(1 member – currently Cllr Hoar)
g)
Blackhill/Venn Ottery Quarries Liaison
Group
(1 member – currently Cllr
Murrin)
5.
MINUTES:
To receive and confirm as a correct record, the Minutes of the proceedings of
the Parish Council meeting on 30th April 2012
6.
APOLOGIES FOR
ABSENCE: To receive any
apologies for absence.
7.
DECLARATIONS OF
INTEREST: To receive any
declarations of interest in any part of these proceedings.
8.
ACCOUNTS &
FINANCES:
(a) Chairman's Allowance:
To ratify the £50 set aside for this purpose in the budget to off-set
expenditure by the Chairman whilst on duty.
(b)
Public liability and employers’ insurance policy:
To receive the renewal notice from Aviva for the insurance of the Council
at a cost of £850.77.
(c)
Schedule of Expenditure:
To consider the schedule of expenditure for this month (app A, yellow), for
authorisation at this meeting
9.
CORRESPONDENCE:
To receive a synopsis of correspondence received to date and not covered
elsewhere on this Agenda (none received at time of printing)
10.
CHAIRMAN’S
REPORT: To receive a
report by the Chairman
11.
PLANNING:
Applications for consideration at this meeting
WOODBURY
12/0657/FUL
Higher Bagmores Farm – Residential
extension to farmhouse with the addition of a garage and indoor swimming pool
12/0688/TCA
Meadowside, Broadway –
T1 Eucalyptus, fell: T2 Western Red Cedar, reduce crown over driveway: T3 Ash,
remove 2 branches overhanging boundary; T4 Sycamore, repollard.
12/1027/TCA
Tynedale, Greenway – T1
Ash, remove
EXTON
12/0973/FUL
Rose Cottage,
** If any officials are
present a brief adjournment will follow for reports, including the monthly
police report (app C)
12.
NEIGHBOURHOOD PLAN(S)
FOR WOODBURY PARISH: To
discuss whether Councillors wish to proceed with the production of a
Neighbourhood Plan following receipt of a possible alternative suggestion from
District Cllr Bloxham. There will be
an opportunity in the summer to review local village boundaries and identify
development sites for incorporation into an EDDC Development Plan document
13.
WOODBURY CRICKET CLUB:
To discuss various issues relating to the Cricket Field, including (1) the
possible repositioning of the gate between Ford Farm and the Cricket Field (2)
the addition of a security light to the pavilion and (3) possible drainage
problems identified during a recent routine inspection of the site by Cllrs
Perry and Mrs McGauley (app D)
14.
ANNUAL RECONSIDERATION
OF PARISH COUNCIL RISK ASSESSMENT: To
receive the current Risk Assessment schedule and consider, as required by the
Auditors, whether this requires any amendment to bring it up to date (app E).
NB This may well be changed by
the new committee, but in the meantime the Internal Auditor requires that it is
reviewed annually.
15.
JUBILEE WEEKEND
CELEBRATIONS: 2nd – 5th June 2012: To
discuss any elements of the Jubilee Weekend Celebrations still outstanding that
requires Councillors’ involvement and/or support.
Cllr Mrs McGauley to report
16.
DEVON WASTE PLAN –
CONSULTATION 11th May to
Friday 3rd August: To discuss how best to respond to this
Consultation and request volunteers to attend the local exhibition (Woodbury
Salterton Village Hall on 19 June 2012 between 4.00pm and 8.00pm) and formulate
a response to bring to a PC meeting prior to the end of the consultation period.
Full details available from: www.devon.gov.uk/wastecorestrategy
17.
COUNCILLORS'
QUESTIONS:
To allow topics & questions. Please
note, no decisions may be made under this item, but matters may be discussed
which involve no more than an exchange of information
**
IN COMMITTEE:
Because of the special and confidential nature of the business to be transacted
the public and press will be asked to withdraw from the meeting.
18.
LAND ADJACENT TO VILLAGE GREEN, WOODBURY:
To discuss the progress of this matter and consider the wider implications of
the Notice of Adverse Possession, including possible further expenditure.
Clerk to report.